Microsoft Teams Notifications
The following guide is aimed at helping users learn how to manage their Microsoft Teams Notifications on Desktops and Mobile Devices:
Video: How to access notification settings
You can find your Microsoft Teams Notifications Settings under your profile
- Access notification settings by selecting your profile picture in the top right corner of Teams, then Settings > Notifications.
Notification sounds can be on or off depending on your preference
- To choose if a sound plays with each new notification, select your profile picture at the top right corner of Teams, then Settings > Notifications > toggle off/on.
- Note that only Android mobile devices are able to choose what type of sound plays for notifications. This is due to a limitation with iOS devices.
Microsoft Teams Default Settings
If you do not change anything about your Teams notifications, you'll receive both desktop notifications and activity feed alerts for @mentions, direct messages (chat), and all new conversations and @mentions in the channels and teams that show in your teams list. Learn how to choose the right settings to fit your preferences.
There are four ways to get notified
You’ll find this in the top left corner of Teams. This is where we’ll let you know what’s happening across your teams and channels.
This is where your group and one-on-one conversations happen. As you receive multiple messages, we’ll keep a count of them for you. This is very similar to a WhatsApp chat that you create when messaging someone.
On Windows, these will show in the bottom right corner of your screen, then move to the Action Center.
On Mac OS, these show up in the top right corner of your screen, then move to the Control Center.
Note: If using Teams on the web, some browsers will only show notifications in the browser tab where you’re running Teams.
If you are using teams on your mobile device you must ensure that you have enabled push notifications on your mobile devices settings should you want to receive these.
If you want to use email to stay on top of Teams conversations as they happen, use the missed activity email. You choose how often you get them.
If you want a summary of the day’s activity, use the digest email. You'll get this email at the beginning of each day.
You can also reply to missed activity emails directly from your inbox.
What's different on your mobile device?
- One of the first things you'll want to do is choose whether to send notifications to your phone Always, or only When I'm not active on desktop. (You're considered inactive after 3 minutes of inactivity.)
- The other thing you’ll want to make sure to set are your quiet hours. To do this, go to More
in the top left corner of the mobile app > Notifications > Quiet hours. Then set a specific time of day when you want Teams to hold your notifications—or choose entire days.
You can set notifications for each of your Team Channels as well
When you get added to a team, Microsoft will automatically show the three most active channels in that team. These channels will send you notifications when someone @mentions the channel. To also get notified for all new conversations and replies, select More options … > Channel notifications, or go to notification settings, and under Shown channels select Edit.
Tip: If you want to mention someone to ensure that they get notified, simply type @ followed by the persons name. For example @Joe. If you want to notify everyone in the channel simply type @ followed by the Channel Name. For example @General.